As we already know, a taxpayer will have to create the invoices on his own accounting/ERP software and will have need to upload the same on the IRP i.e. Invoice Registration Portal.
The portal then generates a unique IRN (Invoice reference number) to transfer the invoice details to the GST & E-way bill portal (If required). Therefore it reduces the efforts and need of manual entry each time.
Who should need to register themselves for e-invoicing?
E-invoicing is applicable from 1st October 2020 for all businesses whose aggregate turnover exceeds Rs.500 crore specified limit in any of the preceding financial years from 2017-18 to 2019-20.
From 1st January 2021, e-invoicing will be applicable to transactions exceeding the Rs.100 crore turnovers between 2017-18 to 2019-20.
Therefore, the business lying between the conditions mentioned above need to register them for e-invoicing.
However, e-invoicing shall not be applicable to the following categories of registered persons without considering the turnover
- An insurer, banking company or a financial institution.
- A registered person from passenger transportation services.
- A Goods Transport Agency (GTA).
- A registered person supplying services in the form of admission to the exhibition of cinematographic films in multiplex services.
- An SEZ unit (excluded from CBIC Notification No. 61/2020 – Central Tax)
Steps for Registration on the IRP
Step 1: Firstly visit to IRP portal.
Case A: If a taxpayer is already registered on the e-way bill portal: In this case, a taxpayer can use the same login credentials to login the e-invoice portal.
Case B: If a taxpayer is not registered on the e-way bill portal: In this case, he/she can register on IRP by GSTIN and mobile number registered with the GST system.
Suppose, in our case we are explaining the further process of Case2.
Thereafter you will get redirected to the home page of IRP.
Step 2: Now go to the ‘Registration’ tab.
- A registration form will get opened in which firstly mention your GSTIN.
- Then mention the required Captcha code.
- Click on ‘Go’ to submit the request.
Step 3: Here, are the description of details required to be filled to register on IRP are as follows:
- Applicant Name:
- Trade Name:
- Address Line 1&2
- Pin Code
- Mail ID & Mobile No
Then click on ‘Send OTP’.
- Now mention the OTP received on registered mobile number.
- Then click on ‘Verify OTP’.
- Once the OTP has been successfully verified, then the system prompts the user to enter a user name of choice (consisting of minimum 6-15 characters) and enter a password.
- Then re-enter the password for verification and click on ‘Save’.
The user can now log into the e-invoice system using the generated credentials.
1. In case of Forgot Password, follow the given steps:
- ‘Login -> Go to Forgot Password’ option, and enter the username, GSTIN and mobile number on the e-invoice system. After the successful validation, user can reset his password.
- In case a user forgets his username, follow the given steps:
- ‘Login -> Forgot User Name’ option, and then enter his GSTIN and the registered mobile number. The system will validate the process and send a username to his registered mobile number through SMS.
An e-Invoice will contain the following parts-
- E-Invoice schema: This part will consist of the technical field name and the description of each field. It will also specify the mandatory and optional fields.
- Masters: These pre-defined by GSTN itself like UQC, State Code, invoice type, supply type, etc.
E-Invoice template: The template is as per the GST rules and makes the reader understand to correlate the terms used in other sheets. The mandatory fields are highlighted in green and optional are highlighted in yellow.
All businesses need to issue e-invoices using the same e-invoice as recommended by GSTN. The schema contains mandatory and non-mandatory fields. All taxpayers are required to fill necessary fields.
While specific businesses can use non-mandatory fields as per their requirement.
No, there will be provision provided in the e-Invoice scheme for a company’s logo. However, the company can provide logo in its accounting/billing software; hence, the logo will not get sent to the IRP.
Following are the documents will be covered under the e-Invoicing system:
- Invoices by the supplier
- Credit Notes by the supplier
- Debit Notes by the supplier
- Any other document by the creator of the document
Multiple modes are available for getting e-Invoices registered on the Invoice Registration Portal (IRP). Some of the proposed modes are-
- API based,
- Offline tool based and
- GSP based.