The billing software or system is the most crucial & important part of any business. In an organization, the billing system is responsible for carrying out all transactions & processes seamlessly. A lot of things depend on the selection of the billing system. In modern times, billing system has been prominent in helping businesses improve efficiency & billing speed.
What is a Billing & Invoicing Software?
Billing & invoicing software is the combination of hardware & software that helps generate bills & GST invoices for the sold item seamlessly for the customers. In recent times, billing software are equipped with features that allow the bills to be sent to customers online & offline. The billing software for small business in India should have the following features:
- Keep track of sales and payments received
- Manage cash flow
- Generate error-free bills and invoices
- Optimize business processes
What are the Salient Features of the Billing Software?
Customizable
There are varied billing and invoicing requirements in each business. Therefore it is essential that the invoicing in the billing software must be customizable. The billing system must allow the businesses to include all required details and change the invoices as per the requirements.
Data backup
In real billing software create a huge stock of data, therefore it becomes necessary to keep the data secure. The billing systems should create a backup either offline or online automatically to save manual errors & negligence. The data is very important for any business having lost it may cause serious losses. Billing System also provides easy data extraction for tax return filing and any other usage.
E-invoicing
As per the government guidelines, e-invoicing is mandatory for businesses with a turnover above Rs 20 Crores. The billing software must be compliant with all the norms & generate e-invoices easily.
GST Ready
As GST is mandatory for most of the business types, the billing software must be compliant with all GST norms. It should allow the user to directly file GST return from the system itself.
Statistics & Reports
Billing software or system help generate reports that saves time and cost of preparing reports for better analysis. Reporting is a huge benefit for the businesses.
Payment Features
Billing systems must include payment gateways & QR codes to facilitate online payments easily. This also provides for easy reconciliation of payments received.
Billing & invoicing software for Small Businesses in India should be fast, affordable & up-to-date. Having a billing software solution installed in retail/ distribution businesses, lets the user do the following:
Generate Instant Invoices
Manually writing bills needs time and are prone to errors. On the other handbills & invoices are created fast in a few clicks. Barcode scanning, quick searches, etc. add to the speed. In addition, billing systems has readymade templates, which makes the job just a cakewalk.
User wise control
Once the billing software is deployed, User-wise access can be defined & control can be given to the users as per their activities. This also ensures transparency in the billing system.
Reduce paperwork
By automating the process, billing software make it easy to keep records of items. This helps immensely in accounting and reports preparation by preventing errors and omissions.
Integrated banking
One very important feature that modern billing systems provide is integrated banking. This reduces the need to visit banks & every banking activity is completed on the software itself. Auto bank reconciliation, post-dated cheque management, etc seems so easy.
Easy online payments
To make the payment process simple the billing system is equipped with an online invoice generation facility that may also include a link/ QR code for payment. The customer can directly scan & make payment. Billing systems also help maintain a record of all payments received.
How to Choose The Best Billing & Invoicing Software for Small Business?
Selecting a billing & invoicing software for small businesses is totally depends on the requirements of the business. Therefore the first thing that should be taken into consideration is making a note of the business requirements. What is the size of the business? What will be the growth speed? How many transactions you will be doing per day? and so on. Small businesses can choose from various plans that sellers offer or even customize the plans based on requests. The billing system for a small business must consist of the following key components:
Takeaways: Billing Software in India for Small Businesses
Marg ERP is a billing software for small businesses in India that allows one to select plans based on business requirements. Marg ERP also provides complete data migration support for customers who want to switch to billing & invoicing software solutions.
The right billing system can immensely impact your business by improving efficiency. Since billing is the most important part of a business, investing in a billing system can be beneficial in the long run.
